These terms govern access to the BidFiller procurement platform, including MatchOS workflows, seller submissions, and award management. Please review before approving any submission form.
Platform scope
What the BidFiller platform delivers for buyers and sellers.
BidFiller provides tooling to define requirements, publish submission forms, and evaluate bids.
MatchOS automates structured matching to help buyers compare seller responses faster.
Buyers retain full control over award decisions and seller engagement.
Buyer responsibilities
Commitments required to keep the workflow compliant.
Provide accurate project requirements, documents, and deadlines.
Ensure invited sellers have equitable access to submission materials.
Maintain confidentiality obligations for seller submissions.
Follow internal procurement policies and any jurisdictional procurement laws.
Seller engagement
How seller interactions are managed within BidFiller.
Seller submissions are stored securely and are only accessible to authorized teams.
Buyers control which seller notifications are sent and when.
BidFiller does not modify seller submissions without buyer action.
Data, security, and audit trail
Built-in controls to support compliance reviews.
All key actions are tracked in the audit trail for traceability.
Access is role-based and requires authenticated credentials.
Buyers remain responsible for retaining records required by their organization.
Updates and questions
How we communicate changes and handle concerns.
BidFiller may update these terms to reflect product or regulatory updates. We will notify buyers of material changes within the platform.
Questions? Contact our procurement success team at support@bidfiller.ai.